How to Protect Confidential Documents
Sharing Confidential Documents
If someone is talking to you about their personal or professional issues, it’s likely that they will tell you it’s confidential. The person could state this explicitly or be implied by the nature of the conversation as well as the details discussed.
However, contrary to what you might think, this doesn’t mean your sensitive conversations are immune from cyber-criminals trying to gather private information for sale or blackmail. You must be proactive when it comes to protecting your confidential documents.
The first step is to ensure that you choose a secure sharing platform. This will ensure that your files aren’t accessible to anyone other than authorized devices and locations (i.e. the office). The best option for this is Locklizard. It protects sensitive and confidential documents from being used on BYOD or even in public places by applying dynamic watermarks containing user-identifiable data to printed copies. This prevents users from sharing their printouts.
You should also consider an option that lets you include password protection, download expiry dates and activity logs for your files. This can help to prevent unauthorised access to confidential information, and is particularly crucial when dealing with third-party sources such as suppliers, partners, or customers.
If your company is involved in large amounts of confidential information, it’s worth looking into a virtual data room solution such as Leitzd. This will let you keep your confidential information in a safe location, with granular permission controls that can be updated at any time. It’s also compatible with mobile devices, so it can be used even in remote places away from your desk.